Tips needed from race organisers

Water station issues

1 to 20 of 22 messages
28/07/2009 at 18:11

Need some advice/help. At the end of August i'm running/helping to organise a work half marathon for the Help for Hereos charity.We have everthing covered apart from water for the runners, we have about 150 runners and apart from going to every Tesco in a 50 miles radius and buying evey bottle of water, we have come unstuck for ideas.

Does anyone have any experience/remedies

Thanks in advance

28/07/2009 at 18:20
Hey, can't help on the water front FF but I just wanted to say good effort on supporting such a worthwhile charity.
28/07/2009 at 18:25
Cheers Hoofin but if i don't get this water thing sorted i'll be wanted for mass murder through dehydration!!
28/07/2009 at 18:37
go to costco
28/07/2009 at 18:40
The run I did on Sunday had dustbins full of water and plastic cups, otherwise I echo the "go to costco" approach.
28/07/2009 at 18:47

If costco doesn;t work out, visit your local Tesco, ask to speak to the manager and let them know you'll want a large order.  Then agree with them to have a "home" (aka race HQ) delivery at the appropriate time.  As long as you give a couple of weeks notice, there should be absolutely no problem in getting extra stock in for you....and even with less notice, they should be able to manage it (as long as the store replenishment manager is not a complete numpty).

 (Sainbury's et al can probably also do it....but I've never worked for them!)

28/07/2009 at 18:54
If it's related to work, do you have a water cooler or drinks supplier contract there? They might be worth approaching.
28/07/2009 at 18:55

Thanks one and all, Heckenhocker  i know water is not that expensive but do Tesco ever do cost price on bulk as it is for a good cause etc? I'm not looking for freebies but everything we save goes to the H4H.

thanks again guys

28/07/2009 at 20:22

is the water for a water station or for the finish?

28/07/2009 at 20:26

these people are quite cheap

http://www.watersuppliers.co.uk/index.html for bottled water or macro

water stations are easy ,go to a  camping shop for 3 large, 5 gallon plastic water bottles and get plastic cups from Macro

28/07/2009 at 20:46

Any local stores who would provide them FOC in return for publicity?

Our (local) 10k is organised by (local) charity who got drinks donated by one of the wine merchants - they just asked and got a good response in return.

FWIW, depending on size of your local Tesco, ours does sometimes do freebies, so worth asking.

Also, if you don't ask..............

I'm sure, given the charity, that they'll say "yes".

Good luck and

28/07/2009 at 21:15
Hi,  Tesco certainly used to do charity goodwill things - but I left 6 years ago and times change!  Ask...you never know.  Especially if there's plenty of time before the race, for the store to contact their regional manager and you offer to put up a Tesco banner somewhere around the race HQ
28/07/2009 at 21:18
Thank again guys, will give them a try tomorrow. GB the water is for the stations so the cup idea should work
28/07/2009 at 21:20

i help organise a race for about 100 people with 3 water stations (30 miles)
we managed to get enough water for a bottle for everyone at each station in the back of cars
we got them from one of the wholesale places - the name escapes me, the one you need a card for

my other top tip, particularly given what you are collecting for - is to get some cadets in to "man" the water stations
they are efficient and they can use it as part of their community service bit
we use the sea cadets

28/07/2009 at 21:21

runners mostly like bottles FF
but if you are wanting to save money then the bucket thing works

but
you will then need large containers to get the water to the water stations

28/07/2009 at 21:26
I know that i don't like drinking from cups and prefer bottles in a race, Lurk but i am trying to save money.
28/07/2009 at 21:40

i think we paid about 15p each
i know it was something mad - and really cheap

29/07/2009 at 09:39

Try contacting your local water company (eg. Anglian Water).

Someone told me a while ago that they may provide bottles of water, and for free.

29/07/2009 at 10:03
Bottled water sucks, is a rip off and is bad for the environment. Buy some / get some plastic cups and transport your water to the water station in containers filled from the tap. Places like McDonalds will give you a load of cups as part of their payback to society (they need to).
29/07/2009 at 10:19

definitely try the water company, for return of publicity they provided butts of water in small local event I ran last year.
and the cups, yep go for McDs (they have a community theme thing)

Makro may be the wholesaler where you need the card.

if all else fails buy a few black garden dustbins, fill um with a hose pipe and the runners'll be more than happy with a plastic cup of it. Most of the runs I've been on do it this way, after a good few miles you'd gladly drink it from a puddle if thats all their was.

Best of luck, let us know how you go it sorted

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