Thank you for your reply Sky Blue Snail. £50 entry would have been good !! No we charged £5 for over 16's and £3 for unders because alot of our entrants were families of 4/5 and it would have been too much to money expect them to find. We wrote to local businesses (probably about 50 in total), two months before the event and explained what we were raising the money for. We were totally amazed by their generosity. A few donated bottles of water, running numbers, fruit etc., Other companies e.g. the bus company that the school uses donated £100, John Lewis even gave us £50. One of our parents also wrote to all of his suppliers and in total these "begging" letters raised a massive £3,500 ! The guy that let us use his land for the event also paid for all of the medals for us which was very generous of him. Our expenses came in at about £300 for refreshments and the goody bags. The other income was purely from sponsorship and a raffle we held on the day. Again the raffle prizes were all donated by local businesses, the golf club gave us a voucher for four to play (worth £140) local cinemas gave us tickets, we had a manicure etc., We've still got some more sponsorship money to come in, but at the moment we are up to about £5,300 profit. Of course the weather played a major part on the day, the sun was beaming and people were quite willing to hang around and spend their money on the raffle etc., Let's hope we get the same next year !
I would just like to thank everyone who gave me advice re the organisation of a 5k fundraising run. The event was held last Saturday the 22nd May and was a huge success. The feedback has been amazing and countless people have asked if it can be turned into an annual event. We had 126 entries aged between 4 and 74 (my mother) so it really was a mixture of runners and walkers. A local sports shop provided all of the runners numbers and start/finish banners etc., in return for a stall on the day. Lots of pleading letters were sent to local businesses and this enabled us to give each entrant a goody bag with water and fruit etc., and every one who crossed the finish line received a medal. Once we have received all of the sponsorship money we hope to have cleared a profit in excess of £5,000 which is pretty amazing for a school of 75 pupils. We are also going to be featured in the local press this Friday, which is an added bonus. Anyway thank you all for taking the time to provide such valuable advice, it is very much appreciated. I would be only too willing to do the same for someone else !